If you’re wondering whether or not to install meeting room screens for your business, here’s 6 quick reasons why you should.
- Empower people
Meeting room screens give people the freedom to book meetings instantly and flexibly. People can instantly start a meeting, book an available room or release a room without the need of facilities management teams or reception. If people require a room quickly, they can easily see if a room is available and make impromptu bookings.
You can prevent no-shows and increase your utilisation by requesting the meeting host the start the meeting from the screen. If the meeting host or registered attendees don’t turn up, an auto-bump feature can release the room within a set timeframe so that another booking can be made. If a meeting ends before the scheduled finish time, the host can also use the screen to end the meeting early, releasing the room for others to book.
The screens gather detailed information in real-time about how each room is being booked and used. This shows you traffic patterns which help you make informed decisions on how best to maximize your workspace. As your property requirements grow, this data can be used to develop long-term strategies and help you significantly reduce your overhead costs and environmental footprint.
With real-time reports, you can start to plan for the future needs of your business. Knowing how often each room is used and the occupancy can influence what types of rooms you need, and whether or not you need more rooms, smaller rooms or less rooms. This will help you right-size your real estate and reduce the amount of resources being wasted, resulting in better efficiency.
- Visual impact
Room screens can help to create a more professional, innovative working environment. Displaying smart technology around a building can make a good first impression on external visitors, as exciting, new digital technologies will make a place more memorable and intriguing. It will also inspire the people that work internally and encourage a more pioneering culture.
Meeting room screens show visibility of when meetings are scheduled and clearly display the meeting room name, availability and booking information. This will stop interruptions half-way through important meetings and prevent any misunderstandings. People also have the ability to extend their meetings if they see that the room is free afterwards.