Powering Change In The Workplace | 6 reasons to install meeting room screens 

6 reasons to install meeting room screens 

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Posted 15 March 2016 10:22:03 GMT | By Admin

If you’re wondering whether or not to install meeting room screens for your business, here’s 6 quick reasons why you should.

1. Empower people

Meeting room screens give people the freedom to book meetings instantly and flexibly. People can instantly start a meeting, book an available room or release a room without the need of facilities management teams or reception. If people require a room quickly, they can easily see if a room is available and make impromptu bookings.

Taking advantage of new technology to drive productivity is one of the top three priorities for global businesses in the coming years - The Modern Workplace Report

Enhance your meeting experience: Video integration is key, find out more.

2. No-shows

You can prevent no-shows and increase your utilization by requesting the meeting host the start the meeting from the screen. If the meeting host or registered attendees don’t turn up, an auto-bump feature can release the room within a set timeframe so that another booking can be made. If a meeting ends before the scheduled finish time, the host can also use the screen to end the meeting early, releasing the room for others to book.

The average number of meeting room no-shows is 40% - Workplace Utilisation Infographic

3. Reporting

The screens gather detailed information in real-time about how each room is being booked and used. This shows you traffic patterns which help you make informed decisions on how best to maximize your workspace. As your property requirements grow, this data can be used to develop long-term strategies and help you significantly reduce your overhead costs and environmental footprint.

15 minutes a day is the time lost by 70% of employees looking for a space to collaborate with colleagues. - The Digital Workplace Experience 

4. Utilisation


With real-time reports, you can start to plan for the future needs of your business. Knowing how often each room is used and the occupancy can influence what types of rooms you need, and whether or not you need more rooms, smaller rooms or less rooms. This will help you right-size your real estate and reduce the amount of resources being wasted, resulting in better efficiency.

The average meeting room utilisation is 36% - Workplace utilisation Infographic

5. Visual impact

Room screens can help to create a more professional, innovative working environment. Displaying smart technology around a building can make a good first impression on external visitors, as exciting, new digital technologies will make a place more memorable and intriguing. It will also inspire the people that work internally and encourage a more pioneering culture.

59% of global businesses use digital signage and specialised meeting room software – Modern Workplace Research Report

6. Conflicts

Meeting room screens show visibility of when meetings are scheduled and clearly display the meeting room name, availability and booking information. This will stop interruptions half-way through important meetings and prevent any misunderstandings. People also have the ability to extend their meetings if they see that the room is free afterwards. 

Research shows the average person is interrupted once every eight minutes. - The Hidden Cost of Workplace Interruptions 

Successful Video Meeting Integration
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You might also want to read:

Generation Z: the art of communication

The impact of meeting room no-shows

The Modern Workplace 2019 – People, places and technology findings