The concept of place, and placemaking, has largely been missing from corporate strategy. We believe that the “corporate placemaker” has a key role, especially in large and complex organizations, by working for and on behalf of the people within their corporation.
We know that people don’t want freedom from work, but just freedom within work. An occupancy sensor like Condeco Sense can be used as the first step towards helping an organization to become more ‘agile’.
This 10-step process explores how remote working could be applied in a typical business.
Deploy occupancy sensors across every workstation and around other spaces where people work, such as in meeting rooms and videoconferencing suites.
Try to do this during a period that avoids national holidays or events which may affect the analysis.
Around the middle of the study begin to analyse the sensor data to understand patterns of office space use.
Go through the report at the end of the study (perhaps with a workplace consultant) to develop a workplace strategy and change management process.
Over a defined period, the workplace strategy set out above is implemented. Give staff training and take them through the stages of moving to an agile working environment.
You should be able to reduce your overall space usage and therefore realize cost savings while maximizing your estate.
Dispose of any unused space and maximize utilisation across your real estate.
Reinvest the savings into alternative remote spaces for your staff to use, closer to where they live. Issue cards to mid-to-senior level staff which they can use to access meeting rooms and workspace whilst on the move.
Design and implement an ongoing training programme, for the following:
- To train people to use the agile space in the office;
- To train people to use the alternative remote space (nearer home, or on the move).
Continuous improvement should be one of the key factors sold to Workplace Director at the start of this transformation. This involves continuous use of the occupancy sensors and analysis tools to monitor occupancy and ongoing change management, to gain best value and use from the workplace.
10. Loop back
Continuously analyse the occupancy data using the online tools. Learn, and feedback into further development.